Staff Evaluations - Performance Excellence Program (PEP) | Human Resources

Note: The Performance Excellence Program (PEP) for 2025 will run June 30 – Friday, August 15

The objectives of the PEP are to:

Clarify job expectations
Facilitate a discussion of performance and accomplishments
Establish and document professional development goals
Provide regular feedback that supports individual, departmental, and organizational success

With few exceptions (listed below) all classified, professional-technical, and administrator employees must complete the Performance Excellence Program (PEP) annually. The college uses Workday to access and complete the evaluation process.

The only exemptions will be for employees and supervisors employed fewer than 180 days (or 6 months) from the start of PEP.

For example, employees hired between December 31, 2024, and the start of PEP, June 30, 2025, will NOT receive a PEP.

What to Expect

The current review period runs from July 1, 2024, through June 30, 2025. Your evaluation will focus on the staff position you held longest and will be completed by the manager who worked with you the longest during the review period.

You will access your PEP from the Workday inbox

The PEP evaluation follows the same four-step process for every employee.

Step 1: Self-Evaluation & Goal Setting (everyone must complete)
Step 2: Manager Evaluation
Step 3: Manager and Employee will meet and discuss PEP (also known as Hold To Meet)
Step 4: Employee can comment on their evaluation and will sign off on the final version of the PEP

How Workday Assigns Your Manager

Workday determines who completes your evaluation by identifying your manager on these key dates:

July 1, 2024 (start of review period)
December 30, 2024 (midpoint)
June 30, 2025 (end of review period)

Manager assignment follows this logic:

If the same manager was listed at both the start and midpoint, the evaluation goes to them.

If the same manager was listed at both the midpoint and end, it goes to them.

Changed Jobs
If your evaluation is tied to a position you no longer hold, you’ll need to use the Find Job Profile report in Workday to access your PEP. Share a PDF copy of the job profile with the manager who will be evaluating you as a courtesy.

If Your Previous Supervisor Has Left the College
Your evaluation will be done with your current supervisor

PEP Info Sessions
There are no additional PEP training sessions scheduled. However, watching the recordings of past sessions may answer your questions. If not, please submit a Mojo ticket.

All Employee Info Session

Thursday, June 26, 2025	3 p.m.	Session Recording
Tuesday, July 1, 2025	10 a.m.	Session Recording

Manager PEP Info Session
This session focuses on what managers must do to conduct employee evaluations.

Wednesday, July 2, 2025	11 a.m.	Session Recording
Friday, July 11, 2025	1 p.m.	Sign up here

Ratings

We encourage you to review expectations tied to each of the ratings.

Employee and/or supervisor must provide objective and verifiable examples to show the employee meets the criteria for any rating other than “Successfully Meets Expectations.”

Redefines Expectations:

Consistently demonstrates superior performance and exemplifies the purpose and intended outcome of their position (greater than 75% of the time)
Positively impacts and influences the productivity and morale of others, including beyond their own department
Surpasses all expectations related to duties, knowledge, and skills as defined by their position/responsibilities
Actively seeks support and demonstrates the ability to integrate constructive feedback into job performance
Often sought out as a resource for others based on their technical expertise and/or professional perspective
Role models skills and performance expected of their position

Exceeds Expectations:

Consistently exceeds expected duties, knowledge, and skills associated with their position/responsibilities (~75% or more of the time)
Results add value beyond the scope of the current role, often benefitting the team, department, and/or college
Actively seeks support and demonstrates the ability to act on constructive feedback
Often exceeds the purpose and intended outcome of their position
Embodies skills and performance expected of their position

Successfully Meets Expectations:

Strong, solid performer who consistently meets (and occasionally exceeds) expectations
Satisfies the purpose and intended outcomes of their position
Demonstrates dependable, solid performance in the majority of expected duties, knowledge, and/or skills (~50% or more of the time)
Sometimes or often increases contribution when needed
Demonstrates ability to seek support and act on constructive feedback

Somewhat Meets Expectations:

Occasionally demonstrates adequate performance in most areas, but needs improvement in one or more significant aspects critical to their position (~25% or more of the time)
Work product or how it is produced requires improvement in one or more defined areas to meet expectations of their position
Performance occasionally requires coaching and follow up to achieve standards associated with their position/responsibilities
Performance or behavior occasionally can be seen as not conducive to a productive work environment
Sometimes or often seeks support and/or constructive feedback to improve

Does Not Meet Expectations:

Consistently performs below the level expected in all or almost all areas of their position/responsibilities.
Unsatisfactory in 75% or more of their expected duties, knowledge, and/or skills demonstrated, OR
Demonstrates behaviors that disrupt the work environment or the ability of others to perform, OR
Does not demonstrate ability to seek support and/or act on constructive feedback
Rating reserved for significant performance deficiencies and requires performance management support

PEP FAQs

PEP FAQs – All Staff (Google Doc)

Mandatory Compliance Training

Before PEP evaluations are conducted, all employees should be up to date with their mandatory compliance trainings defined below.

Compliance training courses are:

Cybersecurity Awareness
Active Shooter Training
Preventing Harassment & Discrimination: Non-Supervisors Clery and Title IX
Accommodating People with Disabilities

Employees can enroll for the mandatory compliance trainings in Workday by visiting the Learning Home bulletin board linked here. For directions on how to check the completion status and find your learning transcript in Workday, click this job aid.

Resources

Please direct questions about PEP through the HR Mojo Ticketing System.

Staff Evaluations – Performance Excellence Program (PEP)