Note: The Performance Excellence Program (PEP) for 2025 will run June 30 – Friday, August 15
The objectives of the PEP are to:
- Clarify job expectations
- Facilitate a discussion of performance and accomplishments
- Establish and document professional development goals
- Provide regular feedback that supports individual, departmental, and organizational success
With few exceptions (listed below) all classified, professional-technical, and administrator employees must complete the Performance Excellence Program (PEP) annually. The college uses Workday to access and complete the evaluation process.
The only exemptions will be for employees and supervisors employed fewer than 180 days (or 6 months) from the start of PEP.
- For example, employees hired between December 31, 2024, and the start of PEP, June 30, 2025, will NOT receive a PEP.
What to Expect
The current review period runs from July 1, 2024, through June 30, 2025. Your evaluation will focus on the staff position you held longest and will be completed by the manager who worked with you the longest during the review period.
You will access your PEP from the Workday inbox
The PEP evaluation follows the same four-step process for every employee.
- Step 1: Self-Evaluation & Goal Setting (everyone must complete)
- Step 2: Manager Evaluation
- Step 3: Manager and Employee will meet and discuss PEP (also known as Hold To Meet)
- Step 4: Employee can comment on their evaluation and will sign off on the final version of the PEP
How Workday Assigns Your Manager
Workday determines who completes your evaluation by identifying your manager on these key dates:
- July 1, 2024 (start of review period)
- December 30, 2024 (midpoint)
- June 30, 2025 (end of review period)
Manager assignment follows this logic:
- If the same manager was listed at both the start and midpoint, the evaluation goes to them.
If the same manager was listed at both the midpoint and end, it goes to them.
Changed Jobs
If your evaluation is tied to a position you no longer hold, you’ll need to use the Find Job Profile report in Workday to access your PEP. Share a PDF copy of the job profile with the manager who will be evaluating you as a courtesy.
If Your Previous Supervisor Has Left the College
Your evaluation will be done with your current supervisor
PEP Info Sessions
There are no additional PEP training sessions scheduled. However, watching the recordings of past sessions may answer your questions. If not, please submit a Mojo ticket.
All Employee Info Session
Thursday, June 26, 2025 | 3 p.m. | Session Recording |
Tuesday, July 1, 2025 | 10 a.m. | Session Recording |
Manager PEP Info Session
This session focuses on what managers must do to conduct employee evaluations.
Wednesday, July 2, 2025 | 11 a.m. | Session Recording |
Friday, July 11, 2025 | 1 p.m. | Sign up here |
Ratings
We encourage you to review expectations tied to each of the ratings.
Employee and/or supervisor must provide objective and verifiable examples to show the employee meets the criteria for any rating other than “Successfully Meets Expectations.”
- Consistently demonstrates superior performance and exemplifies the purpose and intended outcome of their position (greater than 75% of the time)
- Positively impacts and influences the productivity and morale of others, including beyond their own department
- Surpasses all expectations related to duties, knowledge, and skills as defined by their position/responsibilities
- Actively seeks support and demonstrates the ability to integrate constructive feedback into job performance
- Often sought out as a resource for others based on their technical expertise and/or professional perspective
- Role models skills and performance expected of their position
- Consistently exceeds expected duties, knowledge, and skills associated with their position/responsibilities (~75% or more of the time)
- Results add value beyond the scope of the current role, often benefitting the team, department, and/or college
- Actively seeks support and demonstrates the ability to act on constructive feedback
- Often exceeds the purpose and intended outcome of their position
- Embodies skills and performance expected of their position
Successfully Meets Expectations:
- Strong, solid performer who consistently meets (and occasionally exceeds) expectations
- Satisfies the purpose and intended outcomes of their position
- Demonstrates dependable, solid performance in the majority of expected duties, knowledge, and/or skills (~50% or more of the time)
- Sometimes or often increases contribution when needed
- Demonstrates ability to seek support and act on constructive feedback
- Occasionally demonstrates adequate performance in most areas, but needs improvement in one or more significant aspects critical to their position (~25% or more of the time)
- Work product or how it is produced requires improvement in one or more defined areas to meet expectations of their position
- Performance occasionally requires coaching and follow up to achieve standards associated with their position/responsibilities
- Performance or behavior occasionally can be seen as not conducive to a productive work environment
- Sometimes or often seeks support and/or constructive feedback to improve
- Consistently performs below the level expected in all or almost all areas of their position/responsibilities.
- Unsatisfactory in 75% or more of their expected duties, knowledge, and/or skills demonstrated, OR
- Demonstrates behaviors that disrupt the work environment or the ability of others to perform, OR
- Does not demonstrate ability to seek support and/or act on constructive feedback
- Rating reserved for significant performance deficiencies and requires performance management support
PEP FAQs
- PEP FAQs – All Staff (Google Doc)
Mandatory Compliance Training
Before PEP evaluations are conducted, all employees should be up to date with their mandatory compliance trainings defined below.
Compliance training courses are:
- Cybersecurity Awareness
- Active Shooter Training
- Preventing Harassment & Discrimination: Non-Supervisors Clery and Title IX
- Accommodating People with Disabilities
Employees can enroll for the mandatory compliance trainings in Workday by visiting the Learning Home bulletin board linked here. For directions on how to check the completion status and find your learning transcript in Workday, click this job aid.
Resources
- HappyHR Bite: The Art of Giving Feedback
- HappyHR Bite: The Art of Receiving Feedback
- Professional Development Learning Requirements
- Info Session – Presentation Slides (All Staff)
- Setting SMART Goals
- Workday Job Aids:
Please direct questions about PEP through the HR Mojo Ticketing System.
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