Annual Job Description & Classification Cycle
This annual cycle provides a predictable, equitable, and fiscally responsible way to update job descriptions and review reclassification requests — aligned to ACC’s planning and budget timeline.
If a job change can wait, it should go through the annual cycle.
Annual Cycle Timeline
A structured, predictable process that ensures fairness, consistency, and budget alignment.
Phase 1
Submission Window: December 1, 2026, through January 31, 2027
Divisions review roles and submit job description updates and reclassification requests for sustained duty changes.
Phase 2
HR Review & Analysis: February through May, 2027
HR reviews requests for consistency, alignment to job architecture, internal equity, and operational clarity.
Phase 3
Budget Alignment & Approval: May through June, 2027
HR works with the Budget Office to align approved changes with the annual budget cycle.
Phase 4
Approved Changes Take Effect: September 1, 2027
Approved updates are implemented and reflected in Workday; employees are notified.
What’s Included vs. Not Included
Understanding what belongs in the annual cycle helps you plan effectively.
- Job description updates for sustained work
- Reclassification requests based on sustained duty changes
- New list item
- Alignment to job architecture
- Equity review and consistency across roles
- Temporary or pilot work
- Short-term workload spikes
- Vacancy backfills or “we need help now” scenarios
- Requests based on urgency alone
If your situation doesn’t fit the annual cycle, review the Exceptions section below.
Roles & Responsibilities
Clear accountability ensures the process runs smoothly and serves everyone fairly.
- Review roles annually
- Submit requests during the submission window
- Provide clear evidence of sustained changes
- Coach and pressure-test requests
- Help leaders plan ahead
- Identify patterns and structural opportunities across the division
- Review requests for equity, alignment, and sustainability
- Confirm budget availability and timing
- Implement approved changes
Off-Cycle Process
Exceptions: Off-Cycle Job Changes & Reclassifications
When Exceptions Apply
Exceptions are available only when waiting would create operational or compliance risk. This section will outline the criteria and required documentation.
Important: Exception requests require additional justification and approval levels. Most requests should wait for the annual cycle.
You will be redirected to the exception request form.
Frequently Asked Questions
Quick answers to common questions about the annual cycle.
The submission window aligns job changes with ACC’s annual budget and planning cycle. This ensures all reclassification decisions are made with full financial clarity, supports internal equity across divisions, and prevents mid-year disruptions. A predictable timeline helps everyone — managers, HR, and employees — plan effectively.
What qualifies as “sustained work change”?
Sustained work changes are duties that have been performed consistently for at least six months and are expected to continue indefinitely. These are not temporary projects, seasonal workload increases, or coverage for vacant positions. Examples include taking on permanent supervisory responsibilities, absorbing functions from an eliminated position, or regularly performing work at a higher skill or complexity level.
What if my department urgently needs something now?
If waiting for the annual cycle would create operational or compliance risk, you may request an exception. However, urgency alone is not sufficient justification — there must be a clear business case demonstrating why the change cannot wait. Contact your HR Business Partner to discuss whether your situation qualifies for the exceptions process.
Will all requests be approved?
Not all requests will be approved. HR reviews each submission for alignment with job architecture, internal equity, budget availability, and whether the documented changes justify a reclassification. Some requests may result in job description updates without a classification change. Decisions are based on job content, not individual performance or tenure.
When do approved changes take effect?
All approved changes are implemented on September 1st, the start of ACC’s fiscal year. This ensures budget alignment and consistent implementation across the college. Employees will be notified of approved changes by their supervisor and HR, and updates will be reflected in Workday at that time.
Who can help me determine the right pathway?
Your HR Business Partner is your first point of contact. They can help you assess whether your situation fits the annual cycle or requires an exception, guide you through the documentation process, and answer questions about eligibility and timing. Reach out early to ensure you’re prepared for the submission window.
Questions?
Contact your HR Business Partner or submit an HR TDX ticket for guidance.
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