Welcome to Events & Facility Rental Services at Austin Community College District (ACC). The College offers multiple venues across 11 campuses to support your meeting, conference, or event needs.
Early bookings are advised. All requests are subject to college approval.
What to Expect
You can request a room reservation and event resources to host your event at ACC. ACC venues include multipurpose venues, auditoriums (with stationary furniture), meeting rooms, and classrooms. Catering, linens, and florals also may be requested at an additional charge.
For all events, priority consideration is given to events that support ACC students and employees, followed by our partners and community-at-large. For partners and community: Rates are available in full- or half-day schedules and can include custodial, furniture, and AV services.
Below are the general steps you can expect when you submit a request.
Step 1: Submit a reservation request form
The College’s Event Request Form is designed to streamline the submission and management of event and rental requests at ACC. It provides a user-friendly interface to complete, validate, and submit required forms electronically. It includes dynamic form fields, conditional logic, automated routing for approvals, and real-time status tracking.
Internal requestors also MUST submit a Room Request (Ad Astra Room Scheduling System).
Please note: This form can take up to 30 minutes.
Step 2: ACC Will Connect with You
After you submit a request, the College will review your event details. If the date and space you’re seeking are available, you’ll be connected with ACC point of contact.
At this time, you can work with your contact to schedule a tour if needed.
For any questions, requestors can reach out to the ACC Campus Management team where the event is being held. See campus details.
Some events may incur a cost. If payment is required, you will receive a quote from the College. All fees can be handled online. Payment must be submitted at least two weeks before the event date.
Cancellation Policy: Users may be assessed a fee if the event is canceled within 14 days.
Step 4: Complete Additional Support Forms (if needed)
Step 4: Complete Additional Support Forms (if needed)
If your event requires additional support beyond a room rental, you may need to complete additional support forms.
These may include:
- Room Request (Ad Astra Room Scheduling System)
- Event Certificate of Insurance (COI) Submission Form*
- Green Team (for Zero Waste Event Support)
- Mascot Appearance Request
*Applies to external requests only
See Special Events for tips on ensuring a successful event!
Frequently Asked Questions
I don’t know what kind of space I want to reserve. Is there a directory list?
Yes, Austin Community College venues include multipurpose venues, auditoriums (with stationary furniture), meeting rooms, classrooms, and commonly rented public spaces. View a venue directory at the link below. It offers a look at some of the College’s most commonly used event spaces and offers recommendations for general spaces such as classrooms, conference rooms, and smart conference rooms. View Venue Directory
Does the College have a posted policy for events and rentals?
Yes, you may view the Austin Community College District Event Policy online for more information.
Does ACC have a catering service?
Yes, please see the internal or external menus.
Is alcohol allowed on campus for events?
ACC has a policy for alcohol on its campuses and centers. Please review the Campus Policy and Waiver of Liability.