How to Print Using an External Vendor

All printed materials used to represent ACC and that include any of the college’s trademarks must be approved by the Office of College Relations & Marketing (OCRM) before printing with an external vendor.

If you need OCRM’s assistance to create a printed piece or publication, you must first submit a project request form.


Follow these steps when using an external print vendor for your printed materials. Work with your administrative assistant to complete the purchasing requirements.

  1. Identify printing needs and obtain budget approval
    • Identify print specifications for the piece, including paper type, folds and/or bindery, and quantities needed.
    • Choose the print vendor you would like to work with or contact Marketing for vendor recommendations. Obtain a print quote from the vendor.
    • Obtain budget authority (Cost Center Manager) approval for the quote.
      Please note: P-card purchases of printed materials that include the college’s trademarks are not permitted.
  2. Create a PR
    • Create a purchasing requisition (PR) with your quote in Workday.
    • Note the PR number but DO NOT submit the PR at this time.
  3. Obtain marketing assistance and approval
    • Submit your draft materials for review by OCRM. Email a PDF to
    • Once you have chosen a print vendor, OCRM can assist with any technical print or design questions.
    • The vendor will provide a digital proof for your review and approval. Marketing must also review and approve this proof before production begins. You can request a physical proof from the vendor if you choose.
  4. Submit and confirm the PR and PO
    • Submit your PR, requisition sheet, quote, and all required approvals to Purchasing.
    • Purchasing will issue a purchase order (PO) directly to the print vendor.
    • Confirm that the vendor receives the PO and schedules your order for delivery. You can check your PO and payment status in Workday.


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