Procurement Resources

The following topics, listed alphabetically, provide current and prospective suppliers information about ACC’s standard practices and requirements for procurement and payments.

Bidding Opportunities

All current formal solicitation opportunities are advertised in local papers and posted on our Advertised Solicitations page as Invitation for Bids (IFB), Request for Qualifications (RFQ), Competitive Sealed Proposals (CSP), Request for Proposals (RFP) or Requests for Information (RFI). All related solicitation documents are posted under each solicitation topic heading and are searchable by issue date and date last updated by addendum, submittal register, bid tabulation, or award notice.

Notices regarding ACC’s solicitations are also made to local area Chambers of Commerce.

Solicitation documents are posted as pdf documents on our Advertised Solicitations page. These public documents can be printed out as linked. See Procure to Pay (P2P).

Bid Openings

All interested parties are welcome to attend the public opening of bids and submittals received in response to an advertised solicitation as applicable. Information on the date, time, and location of the public opening is noted in the solicitation document and is generally the same as the submission deadline date. If you need additional information, contact the representative for the specific solicitation.

Commodity Codes

Search the National Institute of Governmental Purchasing (NIGP) Commodity Book published online by the state of Texas to determine the relevant classes of products or services your business offers. When registering as an ACC supplier or with the Centralized Master Bidders List (CMBL), be sure to provide the commodity code(s) that best describe the goods and services you offer as a supplier. ACC uses the class-item numbering and descriptions found in this book to code goods or services to local suppliers for informal and formal invitations to bid.

Community Resources

Conflicts of Interest

To avoid misuse of tax-supported resources and avoid inappropriate use of college resources for personal gain, activities that would violate applicable state laws or board policy are prohibited, and when applicable should be reported.

Direct Deposit

ACC encourages the use of electronic payment transfers to securely and efficiently remit payments due to suppliers. To enroll in direct deposit, complete and submit the supplier Direct Deposit Authorization form to supplier_request@austincc.edu.

Payment Terms

ACC’s payment terms are net 30.

Appeals

The College must receive the written appeal from a respondent that submitted a bid or proposal no later than ten business days after posting the notice of award to its website. Any bidder or respondent to an advertised solicitation aggrieved in connection with a procurement may protest to the Vice-Chancellor, Business Services.

[N.B.: No appeal is warranted if you did not submit a bid or proposal.]

Purchase Order (PO) Terms and Conditions

View and Download the PO Terms and Conditions.

Register as an ACC Supplier

View the Supplier Registration page for information about ACC’s Supplier Portal and more.

Small Business Development Program

Read about ACC’s Small Business Development Program (SBDP).

SLBE Certification Eligibility

A Small and Local Business Enterprise (SLBE):

Is independently owned and controlled for-profit business
Meets the industry-based size standards established by the Small Business Administration (SBA) in 13 CFR 121.201
Is headquartered or otherwise located at a fixed, established commercial address located within ACC’s taxing district

*The applicable small business size standards are tied to the industry-based size standards established by the Small Business Administration (SBA) in 13 CFR 121.201, but may be periodically evaluated and adjusted by the college’s administration based upon local market data collected pursuant to the SBDP to better serve the intent and objectives of this policy; (If a business has not existed for 3 years, the gross sales limits described above shall be applied based upon the annual averages over the existence of the business).

Solicitation Awards

Bid tabulations and award notices are posted under the solicitation heading for each advertised solicitation as they become available. For information on the selection process, contact the buyer listed on the solicitation.

Solicitation Goals

At this time, ACC has not associated any specific SLBE participation goals in current projects or contract awards. However, ACC will implement additional measures to achieve the objectives of the SBDP in the future.

Solicitation Scoring

Criteria used to evaluate solicitation responses are outlined in the advertised solicitation. All SBDP requirements associated with a solicitation, including submission of the completed forms, are considered deliverables and failure to submit them by the deadline or to knowingly misrepresent facts could be deemed non-responsive or non-compliant. Any firm found to knowingly misrepresent facts or be non-compliant will be disqualified from consideration.

Standard Insurance Requirements

Standard insurance requirements for contractors are found in the Contractor Safety section of the Safety Manual published by ACC’s Risk Management Department. Specific insurance requirements will be noted in the advertised solicitation.

Additional Resources

Coming soon.