Non-Record Material Transfer Procedures

Before completing this form, make sure the records you are attempting to destroy fall within the “non-record” category. The following resources are available to assist you:

  1. Determine if documents are “non-record” material.
  2. Pack different record types separately.
  3. Complete Non-Record Material Transfer form.
  4. When you click on the “Submit Form” button at the bottom of the form, a confirmation page will be displayed. Print the confirmation page and include it in the first box of records.
  5. Print shipping labels.
    The Shipping Label is designed to print on the ACC generic labels. These are available through General Stores. You may also print on plain paper and tape to the box.
  6. Complete the label information and adhere a label to each box.
  7. Your request is automatically emailed to the Records Management Records Center for processing. You will be notified by email with authorization and instructions regarding the transfer of your records.

Purge your files systematically and consistently.

  • Semester (January – May; June – August; August – December)
  • Semiannual (January – June or July – December)
  • Calendar year (January – December)
  • Fiscal year (September – August)

Back to Top