Procure to Pay (P2P)

Our key responsibilities encompass the entire procurement process, from receipt of goods and services initiation to payment. Here’s how we contribute to ACC’s success:

• Procurement Management: We oversee the procurement of goods and services essential to ACC’s operations, ensuring the College receives goods and services via timely acquisition while adhering to budgetary constraints and regulatory requirements.
• Compliance Enforcement: We enforce compliance with ACC’s statutes, administrative rules, procurement policies, and procedures, as well as relevant laws and regulations, to maintain the integrity and transparency of the procurement process. P2P also maintains ethical behavior in all its activities.
• Receipt and Accounting: Upon receipt of goods and services, we meticulously account for purchases, verifying quality and quantity to facilitate accurate financial reporting, inventory management, and delivery to ACC departments.
• Invoice Processing: We manage the invoicing and payment process, ensuring invoices are processed promptly and accurately to maintain positive vendor relationships and avoid disruptions to ACC’s operations.

Timely procurement, delivery, and receipt of goods and services combined with timely payment processing ensures that ACC’s operational needs are met efficiently. This enables the institution to focus on its core mission of providing high-quality education and support services. Through collaboration and communication, we strive to optimize business practices and enhance the overall efficiency of ACC’s operations.

Visit the Learning & Development page for Business Services instructional presentations and Pantopo videos.

P2P Quick Links

• Appliance Purchases
• Branding and Promotional Item Requests
• Charge Card Program (P-Card, Fuel Card, and Travel Card)
• Consulting, Honorarium and Professional Services
• Commodity Codes
• P2P Forms
• Frequently Asked Questions (FAQ)
• Furniture Purchases
• Gift Cards
• Grant-funded Purchases
• Mileage Calculation Chart
• Procurement Contacts and Commodity Assignments
• Punch-outs (Amazon, Office Depot, and Staples)
• Procurement Guidelines
• Tech Plan Purchases
• Travel Expense Procedures
• Types of Procurement and the Procurement Limits 

Procurement Opportunities

Visit our Advertised Solicitations page to view and respond to procurement opportunities with the Austin Community College District (ACC).

Community Resources

• Small Business Administration
• SCORE
• Business Improvement Growth (BIG) Austin
• Economic Growth Business Incubator
• City of Austin Economic Development Department
• City of Austin Small Business Division
• APEX Accelerator (formerly PTAC)
• State of Texas HUB Program

Getting Paid/Submitting Invoices

Visit the Invoice to Cash (I2C) page for invoice submission, invoicing inquiries, ACC payment terms, and direct deposit information.

Appeals

The College must receive the written appeal from a respondent that submitted a bid or proposal no later than ten business days after posting the notice of award to its website. Any bidder or respondent to an advertised solicitation aggrieved in connection with a procurement may protest to the Vice-Chancellor, Business Services. [N.B.: No appeal is warranted if you did not submit a bid or proposal.]

Purchase Order (PO) Terms and Conditions

View and Download the PO Terms and Conditions.

Register as an ACC Supplier

Visit the Supplier Registration page for information about ACC’s Supplier Portal and supplier registration.

Small Business Development Program

Read about ACC’s Small Business Development Program (SBDP).

Standard Insurance Requirements

Standard insurance requirements for contractors can be found on the Insurance Requirements page of the Office of Risk & Fleet Management. Specific insurance requirements will be noted in the advertised solicitation.