Procurement supports the College’s operations by functioning as the centralized purchasing agent for the District. The responsibility and authority for purchasing supplies, materials, equipment and services, and for determining the proper procurement method rests solely with Procurement except as delegated for small, limited purchases.
All purchases of goods and services valued at $50,000 or more in the aggregate in a 12-month period must be procured by the methods, for example, Competitive Sealed Proposal (CSP) or Request for Proposal (RFP), etc., in the statute that provide the best value for ACC. Current procurement opportunities are posted on ACC’s Advertised Solicitations page.
Our key responsibilities encompass the entire procurement process, from receipt of goods and services initiation to payment. Here’s how we contribute to ACC’s success:
- Procurement Management: We oversee the procurement of goods and services essential to ACC’s operations, ensuring the College receives goods and services via timely acquisition while adhering to budgetary constraints and regulatory requirements.
- Compliance Enforcement: We enforce compliance with ACC’s statutes, administrative rules, procurement policies, and procedures, as well as relevant laws and regulations, to maintain the integrity and transparency of the procurement process. P2P also maintains ethical behavior in all its activities.
- Receipt and Accounting: Upon receipt of goods and services, we meticulously account for purchases, verifying quality and quantity to facilitate accurate financial reporting, inventory management, and delivery to ACC departments.
- Invoice Processing: We manage the invoicing and payment process, ensuring invoices are processed promptly and accurately to maintain positive vendor relationships and avoid disruptions to ACC’s operations.
How Does P2P Make a Difference?
Timely procurement, delivery, and receipt of goods and services combined with timely payment processing ensures that ACC’s operational needs are met efficiently. This enables the institution to focus on its core mission of providing high-quality education and support services. Through collaboration and communication, we strive to optimize business practices and enhance the overall efficiency of ACC’s operations.
| Contact | Phone | |
|---|---|---|
| Janet Nicholson, Manager | janet.nicholson@austincc.edu | 512-223-1302 |
| Jon Airheart, Buyer | jon.airheart@austincc.edu | 512-223-1056 |
| Anthony Barron, Buyer | anthony.barron@austincc.edu | 512-223-1039 |
| Jennifer Dias, Buyer | jennifer.dias@austincc.edu | 512-223-1114 |
| Ryan Fetter, Buyer | ryan.fetter@austincc.edu | 512-223-1086 |
| John Gross, Buyer | john.gross@austincc.edu | 512-223-1329 |
How Do I Do Business with ACC?
Doing Business with ACC
Suppliers interested in doing business with ACC are encouraged to:
- Register as a Supplier – see Supplier Registration
- Obtain Small Local Business Enterprise (SLBE) certification, if qualified – see Small Business Development Program. N.B.: SLBE certification is not required to do business with Austin Community College; however, SLBE participation is favored in competitive solicitation opportunities.
- Participate in scheduled supplier presentations.
- Respond to available solicitation opportunities – see Advertised Solicitations
Find additional information for prospective and existing suppliers at Procurement Resources.
Procurement Management Process
Procurement management process comprised of five key stages:
- Requisitioning goods and services
- Generating purchase orders (POs)
- Monitoring compliance
- Receiving goods and services
- Processing invoices and payments
The fiscal year is September 1 – August 31.