{"id":567,"date":"2025-05-06T18:37:07","date_gmt":"2025-05-06T18:37:07","guid":{"rendered":"https:\/\/offices.austincc.edu\/risk-management\/?page_id=567"},"modified":"2026-05-08T18:29:06","modified_gmt":"2026-05-08T18:29:06","slug":"guest-access-liability-and-insurance-guidelines","status":"publish","type":"page","link":"https:\/\/offices.austincc.edu\/risk-management\/guest-access-liability-and-insurance-guidelines\/","title":{"rendered":"Guest Access, Liability, and Insurance Guidelines"},"content":{"rendered":"

This page provides guidance related to the involvement of guest instructors, lecturers, choreographers, and other non-ACC individuals participating in ACC-sponsored activities or using ACC facilities and equipment.<\/p>\n

I. Liability Coverage for Guest Participants <\/h2>\n

ACC’s liability insurance may extend to individuals serving in a voluntary capacity if they are officially assigned and acknowledged by the College through an agreement. Without an assigned agreement, coverage may not apply. It is essential to confirm that the guest has a formal designation prior to any engagement.<\/p>\n

II. Requirement to Register as a Vendor<\/h2>\n

If a guest participant receives any form of compensation, they must follow ACC\u2019s standard vendor registration procedures. These individuals will be required to submit a Certificate of Insurance meeting the College\u2019s insurance requirements for Goods and Services Purchases.<\/p>\n

III. Use of ACC Facilities & Equipment by Non-ACC Individuals<\/h2>\n

Any individual who is not an ACC faculty member, staff member, or student and who wishes to use ACC facilities or equipment must complete an official waiver. Please use the following form:<\/p>\n

\n
Equipment & Resources Waiver<\/a><\/div>\n<\/div>\n

IV. Audience Members at College Events<\/h2>\n

Audience members attending College-sponsored public events such as performances, lectures, or showcases are considered invitees under Texas liability law. These individuals are generally covered under ACC\u2019s liability insurance policy. However, additional insurance coverage may be required if the event includes non-ACC partners, compensated performers, or external vendors. ACC’s Risk & Fleet Management team can advise on these situations.<\/p>\n

Contact Us<\/h2>\n

Office of Risk Management & Insurance<\/strong>
RFM Support Form<\/a>
Risk Management: risk@austincc.edu<\/a>
Fleet Management fleet@austincc.edu<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

This page provides guidance related to the involvement of guest instructors, lecturers, choreographers, and other non-ACC individuals participating in ACC-sponsored activities or using ACC facilities and equipment. I. Liability Coverage for Guest Participants ACC’s liability … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":38,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-567","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/offices.austincc.edu\/risk-management\/wp-json\/wp\/v2\/pages\/567","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/offices.austincc.edu\/risk-management\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/offices.austincc.edu\/risk-management\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/risk-management\/wp-json\/wp\/v2\/users\/38"}],"replies":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/risk-management\/wp-json\/wp\/v2\/comments?post=567"}],"version-history":[{"count":2,"href":"https:\/\/offices.austincc.edu\/risk-management\/wp-json\/wp\/v2\/pages\/567\/revisions"}],"predecessor-version":[{"id":745,"href":"https:\/\/offices.austincc.edu\/risk-management\/wp-json\/wp\/v2\/pages\/567\/revisions\/745"}],"wp:attachment":[{"href":"https:\/\/offices.austincc.edu\/risk-management\/wp-json\/wp\/v2\/media?parent=567"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}