{"id":60,"date":"2023-04-12T20:20:36","date_gmt":"2023-04-12T20:20:36","guid":{"rendered":"https:\/\/offices.austincc.edu\/records-and-information-management\/?page_id=60"},"modified":"2023-04-15T13:14:01","modified_gmt":"2023-04-15T13:14:01","slug":"document-imaging","status":"publish","type":"page","link":"https:\/\/offices.austincc.edu\/records-and-information-management\/document-imaging\/","title":{"rendered":"Document Imaging"},"content":{"rendered":"<h2 class=\"wp-block-heading\">Box for ACC<\/h2>\n<p>ACC uses <a href=\"https:\/\/austincc.account.box.com\/login\" target=\"_blank\" rel=\"noreferrer noopener\">Box for ACC<\/a> to capture, share, and govern electronic records. You can access Box by logging in to college online applications for administrative tasks, such as e-time and ACCmail. Supervisors can add access to Box for a staff member by submitting a <a rel=\"noreferrer noopener\" href=\"https:\/\/austincc.okta.com\/login\/login.htm?fromURI=%2Fapp%2Faustincommunitycollege_itservices_2%2Fexk7beu3mfB82gThM2p7%2Fsso%2Fsaml%3FSAMLRequest%3DjZJNb9swDIbv%252BxWC7rZs5cONEKdIGxQL0G5B4%252B6wS6DKjCPUljxR6se%252Fn2MvQ3tIUd1IvQSfl%252BT88rWpyTM41NbkNI0TSsAoW2pT5fShuIku6OVijrKpW7EM%252FmDu4U8A9KSrMyj6j5wGZ4SVqFEY2QAKr8R2eXcreJyI1llvla3pUPK5WCKC8x0LJetVTneZnJYq5XI8StMyk2U541JOZhySJJNjPt2Ps0mWTUueUvLr5IIfXawRA6wNeml8l0p4GiWjKJkVPBWjmZjMflOy%252BYd2pc1g%252BDO0x0GE4ntRbKLNz21ByfKEe20NhgbcFtyzVvBwf5vTg%252FctCsa0j2VAr41SMZSBUbKCYyh9T3uS%252FdfYJy9jZRsm2%252FaUtU0TjPZvHWwNFey0x6ET7jiD16fsEcKo2V9d8Ko43PE2Y4iWHbdDh%252B2Jfh7u3dq%252BuojFOR8vbaSs8WA8a%252BtQaYOs0UZbJ00F0bFFxJMIu5nVXagrE1nD5uwdzemwfnTt16uNrbV6I8u6ti%252FXDqSHnHoXgJIb6xrpzwOncdpndBnte6kIBltQeq%252BhpN%252FImccWA83Hy178BQ%253D%253D%26RelayState%3D%252Fdepartments%252F\" target=\"_blank\">Technical Service Request<\/a>.<\/p>\n<p>Advantages of a document imaging system:<\/p>\n<ul class=\"wp-block-list\">\n<li>Immediate access by authorized users<\/li>\n<li>Reduced need for expensive record storage space.<\/li>\n<li>Reduced staff time in retrieving and re-filing records.<\/li>\n<li>Ability to enhance the quality of the image.<\/li>\n<li>Enhanced vital records protection and disaster recovery activities.<\/li>\n<\/ul>\n<p>Refer to Box training resources below. <strong>Note:<\/strong> You must be on an ACC computer or on the ACC network to access. If you are not on the ACC network, you will need your email password to access.<\/p>\n<p>Be sure to follow your department\u2019s established procedures before sharing content or uploading materials.<\/p>\n<h2 class=\"wp-block-heading\">How to Use Box for ACC<\/h2>\n<h3 class=\"wp-block-heading\">Video Tutorial<\/h3>\n<p>This in-depth video covers essential functions and tools, including navigating the Box interface and uploading supported file types.<\/p>\n<p><a href=\"https:\/\/drive.google.com\/file\/d\/1jw7C3SCfD_PV4jGn20hXvrr39KGqLVpg\/view?ths=true\" target=\"_blank\" rel=\"noreferrer noopener\">Box for ACC video tutorial<\/a><\/p>\n<h3 class=\"wp-block-heading\">Researching Records Using Box<\/h3>\n<p>View these instructions about locating records in Box for ACC:<\/p>\n<p><strong><a href=\"https:\/\/drive.google.com\/file\/d\/1vDbopvZm-j6MUDrqiUHtwrsariC2yaph\/view\" target=\"_blank\" rel=\"noreferrer noopener\">Researching Records in Box for ACC<\/a><\/strong><\/p>\n<p>There are two ways to search for documents in Box:<\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Quick Search<\/strong> is similar to Google search. Enter a key word in the search bar and Box will return the closest matches in the documents\u2019 name or metadata.<\/li>\n<li><strong>Metadata Search<\/strong> is similar to queries in Fortis. You can search on multiple, specific metadata (index) values and it returns a narrow list of results.<\/li>\n<\/ul>\n<h3 class=\"wp-block-heading\">ImageTrust<\/h3>\n<p>ImageTrust is an integrated document imaging program. View the following to learn how to add ImageTrust to your Box interface, optimize scanned documents, and customize scanned ACC records.<\/p>\n<p><strong><a href=\"https:\/\/drive.google.com\/file\/d\/1FQ-mYxQlZvrSxh5Kkvc4rgPP9G4mbrpy\/view\" target=\"_blank\" rel=\"noreferrer noopener\">BOX + ImageTrust Scanning Quickstart guide<\/a><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Box for ACC ACC uses Box for ACC to capture, share, and govern electronic records. You can access Box by logging in to college online applications for administrative tasks, such as e-time and ACCmail. Supervisors &hellip; <a href=\"https:\/\/offices.austincc.edu\/records-and-information-management\/document-imaging\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-60","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/pages\/60","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/comments?post=60"}],"version-history":[{"count":0,"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/pages\/60\/revisions"}],"wp:attachment":[{"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/media?parent=60"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}