{"id":294,"date":"2023-07-19T19:13:54","date_gmt":"2023-07-19T19:13:54","guid":{"rendered":"https:\/\/offices.austincc.edu\/records-and-information-management\/?page_id=294"},"modified":"2023-07-19T19:13:54","modified_gmt":"2023-07-19T19:13:54","slug":"non-record-material-transfer-procedures","status":"publish","type":"page","link":"https:\/\/offices.austincc.edu\/records-and-information-management\/records-center\/non-record-material-transfer-procedures\/","title":{"rendered":"Non-Record Material Transfer Procedures"},"content":{"rendered":"<p>Before completing this form, make sure the records you are attempting to destroy fall within the &#8220;non-record&#8221; category. The following resources are available to assist you:<\/p>\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/offices.austincc.edu\/records-and-information-management\/college-records-retention-schedule\/\">College&#8217;s Record Control Schedule<\/a><\/li>\n<li>Records vs Non-Record Material<\/li>\n<li><a href=\"https:\/\/offices.austincc.edu\/records-and-information-management\/contact-records-and-information-management\/\" data-type=\"page\" data-id=\"96\">Records Management Staff<\/a><\/li>\n<\/ul>\n<ol class=\"wp-block-list\">\n<li>Determine if documents are &#8220;non-record&#8221; material.<\/li>\n<li>Pack different record types separately.<\/li>\n<li>Complete Non-Record Material Transfer form.<\/li>\n<li>When you click on the &#8220;Submit Form&#8221; button at the bottom of the form, a confirmation page will be displayed. Print the confirmation page and include it in the first box of records.<\/li>\n<li>Print shipping labels.<br \/>The Shipping Label is designed to print on the ACC generic labels. These are available through General Stores. You may also print on plain paper and tape to the box.<\/li>\n<li>Complete the label information and adhere a label to each box.<\/li>\n<li>Your request is automatically emailed to the Records Management Records Center for processing. You will be notified by email with authorization and instructions regarding the transfer of your records.<\/li>\n<\/ol>\n<p><strong>Purge your files systematically and consistently.<\/strong><\/p>\n<ul class=\"wp-block-list\">\n<li>Semester (January &#8211; May; June &#8211; August; August &#8211; December)<\/li>\n<li>Semiannual (January &#8211; June or July &#8211; December)<\/li>\n<li>Calendar year (January &#8211; December)<\/li>\n<li>Fiscal year (September &#8211; August)<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Before completing this form, make sure the records you are attempting to destroy fall within the &#8220;non-record&#8221; category. The following resources are available to assist you: Purge your files systematically and consistently.<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":33,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-294","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/pages\/294","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/comments?post=294"}],"version-history":[{"count":0,"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/pages\/294\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/pages\/33"}],"wp:attachment":[{"href":"https:\/\/offices.austincc.edu\/records-and-information-management\/wp-json\/wp\/v2\/media?parent=294"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}