{"id":192,"date":"2018-11-12T21:42:00","date_gmt":"2018-11-12T21:42:00","guid":{"rendered":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/?p=192"},"modified":"2023-11-30T16:08:47","modified_gmt":"2023-11-30T16:08:47","slug":"how-to-print-using-an-external-vendor","status":"publish","type":"post","link":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/how-to-guides\/how-to-print-using-an-external-vendor\/","title":{"rendered":"How to Print Using an External Vendor"},"content":{"rendered":"<p class=\"wp-block-paragraph\">All printed materials used to represent ACC and that include any of the college&#8217;s trademarks must be approved by the&nbsp;Office of College Relations &amp; Marketing (OCRM) before printing with an external vendor.<\/p>\n<p class=\"wp-block-paragraph\">If you need OCRM&#8217;s assistance to create a printed piece or publication, you must first submit <a href=\"#\">a project request form<\/a>.<\/p>\n<h2 class=\"wp-block-heading\">Instructions<\/h2>\n<p class=\"wp-block-paragraph\">Follow these steps when using an external print vendor for your printed materials. Work with your administrative assistant to complete the purchasing requirements.<\/p>\n<ol class=\"wp-block-list\">\n<li><strong>Identify printing needs and obtain budget approval<\/strong>\n<ul class=\"wp-block-list\">\n<li>Identify print specifications for the piece, including paper type, folds and\/or bindery, and quantities needed.<\/li>\n<li>Choose the print vendor you would like to work with or contact Marketing for vendor recommendations<em>.<\/em> Obtain a print quote from the vendor.<\/li>\n<li>Obtain budget authority (Cost Center Manager) approval for the quote.<br \/><em>Please note: P-card purchases of printed materials that include the college&#8217;s trademarks are not permitted.<\/em><\/li>\n<\/ul>\n<\/li>\n<li><strong>Create a PR<\/strong>\n<ul class=\"wp-block-list\">\n<li>Create a purchasing requisition (PR) with your quote in Workday.<\/li>\n<li>Note the PR number but DO NOT submit the PR at this time.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Obtain marketing assistance and approval<\/strong>\n<ul class=\"wp-block-list\">\n<li>Submit your draft materials for review by OCRM. Email a PDF to <a href=\"mailto:marketing@austincc.edu\"><strong>marketing@austincc.edu<\/strong><\/a>.<\/li>\n<li>Once you have chosen a print vendor, OCRM can assist with any technical print or design questions.<\/li>\n<li>The vendor will provide a digital proof for your review and approval. Marketing must also review and approve this proof before production begins. You can request a physical proof from the vendor if you choose.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Submit and confirm the PR and PO<\/strong>\n<ul class=\"wp-block-list\">\n<li>Submit your PR, requisition sheet, quote, and all required approvals to Purchasing.<\/li>\n<li>Purchasing will issue a purchase order (PO) directly to the print vendor.<\/li>\n<li>Confirm that the vendor receives the PO and schedules your order for delivery. You can check your PO and payment status in Workday.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<h3 class=\"wp-block-heading\">Questions?<\/h3>\n<p class=\"wp-block-paragraph\">Contact us at <a href=\"mailto:marketing@austincc.edu\">marketing@austincc.edu<\/a>.<\/p>\n<p class=\"wp-block-paragraph\">\n","protected":false},"excerpt":{"rendered":"<p>All printed materials used to represent ACC and that include any of the college&#8217;s trademarks must be approved by the&nbsp;Office of College Relations &amp; Marketing (OCRM) before printing with an external vendor. If you need &hellip; <a href=\"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/how-to-guides\/how-to-print-using-an-external-vendor\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":378,"comment_status":"closed","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[],"class_list":["post-192","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to-guides"],"_links":{"self":[{"href":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/wp-json\/wp\/v2\/posts\/192","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/wp-json\/wp\/v2\/comments?post=192"}],"version-history":[{"count":0,"href":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/wp-json\/wp\/v2\/posts\/192\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/wp-json\/wp\/v2\/media\/378"}],"wp:attachment":[{"href":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/wp-json\/wp\/v2\/media?parent=192"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/wp-json\/wp\/v2\/categories?post=192"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/offices.austincc.edu\/college-relations-and-marketing\/wp-json\/wp\/v2\/tags?post=192"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}