What is Business Services doing to make its processes faster and more efficient?<\/a><\/p> <\/div><\/div><\/div><\/p>\n Where can I find the contact information for Business Services employees?<\/a><\/p> We encourage you to address your enquiries to the general email address of the department you want to contact. For efficiency and to distribute the work evenly, we do not encourage people to contact team members directly.<\/p>\n <\/div><\/div><\/div><\/p>\n Will there be another Business Services Presents: Teachable Moments \u2013 Listening Tour?<\/a><\/p> Yes, there will be a Listening Tour in the Spring and Summer semesters. In addition, Business Services will be hosting a plethora of in-person and virtual town halls. Please refer to the Upcoming Events<\/a> page.<\/p>\n <\/div><\/div><\/div><\/p>\n Where can I find definitions for Business Services abbreviations and acronyms?<\/a><\/p> Visit our Glossary<\/a> page for definitions of commonly used abbreviations and acronyms.<\/p>\n <\/div><\/div><\/div><\/p>\n What is ACC's fiscal year?<\/a><\/p> The fiscal year is September 1 \u2013 August 31.<\/p>\n <\/div><\/div><\/div><\/p>\n What is ACC's procurement management process?<\/a><\/p> The procurement management process is comprised of five key stages: <\/p>\n <\/div><\/div><\/div><\/p>\n Which department handles asset tracking, inventory management, and lifecycle management?<\/a><\/p> The Asset Management Team (AMT) plays a pivotal role in overseeing the tagging, tracking, disposal, and reporting associated with Austin Community College District’s (ACC) fixed assets. Visit their webpage<\/a>, email them at AMT@austincc.edu<\/a>.<\/p>\n <\/div><\/div><\/div><\/p>\n Which department handles billing inquiries, accounts receivable, and tax reporting?<\/a><\/p> Bill to Pay (B2P)\u00a0processes all ACC receivables including (but not limited to): student tuition and fees, invoiced services (accounts receivable), and payments made through the ACC\u00a0Marketplace e-commerce system. Visit their webpage<\/a>, email them at b2p@austincc.edu<\/a>, or call 512-223-2274<\/a>.<\/p>\n <\/div><\/div><\/div><\/p>\n Which department handles mailroom services, moving services, warehouse operations, and recycling services?<\/a><\/p> Materials Management and Logistics (MML) is the part of the\u00a0Business Services Office responsible for logistical operations which includes tagging assets, receipt and delivery of goods, storage, mail distribution, and property moves. Visit their webpage<\/a>, email them at materialsmgmt@austincc.edu<\/a>, or call 512-223-1063<\/a>.<\/p>\n If you have any questions in regards to the services we provide, email materialsmgmt@austincc.edu<\/a>, and we will respond within an hour. <\/p>\n <\/div><\/div><\/div><\/p>\n Which department handles payroll, financial\/retirement reporting, and payment distribution?<\/a><\/p> Payroll Services (H2R) is dedicated to managing all aspects of employee compensation, ensuring timely and accurate processing to support ACC\u2019s faculty, staff, and student workers. We track hours, calculate pay, distribute payments, and provide essential financial and retirement reports. Visit their webpage<\/a>, or email them at payrollservices@austincc.edu<\/a>, or call 512-223-1311<\/a>.<\/p>\n <\/div><\/div><\/div><\/p>\n Which department handles procurement, compliance enforcement, and invoice processing?<\/a><\/p> The Procure to Pay (P2P) plays a pivotal role in streamlining accounts payable, credit card services, mobile devices, procurement, and the Small Business Development Program (SBDP). Visit their webpage<\/a>, or email them at p2p@austincc.edu<\/a>.<\/p>\n <\/div><\/div><\/div><\/p>\n Which department handles financial data collection\/processing\/reporting and internal controls?<\/a><\/p> Record to Report (R2R) is a department in the Business Services Office responsible for the accounting, financial reporting, grant, and tax processing that involve collecting, recording and presenting timely and accurate financial data. R2R provides feedback to assist management and other stakeholders in making informed strategic decisions. Visit their webpage<\/a>, email them at r2r@austincc.edu<\/a>, or call 512-223-1097<\/a>.<\/p>\n <\/div><\/div><\/div><\/p>\n How do I do business with ACC?<\/a><\/p> Suppliers interested in doing business with ACC are encouraged to:<\/p>\n <\/div><\/div><\/div><\/p>\n Where can I find ACC's standard insurance requirements?<\/a><\/p> The Office of Risk Management & Insurance<\/a> provides documentation for standard insurance and bond requirements for suppliers of goods and services to ACC. Email Risk Management<\/a> for additional insurance or bond requirement assistance.<\/p>\n <\/div><\/div><\/div><\/p>\n How do I get on a bidder's list?<\/a><\/p> ACC has developed an online supplier registration for all business that are interested in providing goods and services, professional services and construction services to the District. See Supplier Registration<\/a> for instructions.<\/p>\n <\/div><\/div><\/div><\/p>\n What is meant by conflicts of interest?<\/a><\/p> Suppliers responding to a solicitation cannot have a conflict of interest. In addition, a supplier cannot create an appearance of impropriety. The Austin Community College (ACC) is required by law to ensure fairness in the award of contracts and has implemented policies pursuing fair and open competition. <\/p>\n All suppliers responding to a solicitation must provide either a statement outlining possible conflicts or a statement asserting that no conflict exist. All respondents that are awarded a contract are required to notify ACC of any emerging conflicts.<\/p>\n ACC reserves the right to assess possible conflicts and reject bids or proposals due to a conflict.<\/p>\n To avoid misuse of tax-supported resources and avoid inappropriate use of ACC District resources for personal gain, activities that would violate applicable state laws or board policy are prohibited.<\/p>\n <\/div><\/div><\/div><\/p>\n Where are current solicitation opportunities advertised?<\/a><\/p> All current competitive solicitation opportunities of $50,000 or more are advertised on ACC’s Advertised Solicitations<\/a> page and in local newspapers. Notices regarding solicitations are also advertised with local area Chambers of Commerce. <\/p>\n <\/div><\/div><\/div><\/p>\n Can I attend the opening of bids and submittals received?<\/a><\/p> Yes, interested parties are welcome to attend the public opening of bids and submittals received in response to an advertised solicitation. Information on the date, time, and location of the public opening is noted in the solicitation document when applicable. The public opening is generally the same date as the submission due date. <\/p>\n Should you need additional information, email <\/a>p2p@austincc.edu<\/a> or the Solicitation Contact specified in the solicitation. Please visit Advertised Solicitations<\/a> for more information.<\/p>\n <\/div><\/div><\/div><\/p>\n How do I find out about the Small Business Development Program?<\/a><\/p> Visit our Small Business Development Program (SBDP)<\/a> page.<\/p>\n <\/div><\/div><\/div><\/p>\n Where can I find ACC's standard insurance requirements?<\/a><\/p> Standard insurance requirements for contractors are found in the Contractor Safety<\/a> section of the Safety Manual.<\/p>\n <\/div><\/div><\/div><\/p>\n How do I register as a supplier?<\/a><\/p> ACC uses Workday Strategic Sourcing (WSS) for all businesses interested in providing goods and services, professional services, non-professional services, and construction services. This list includes certified Small Local and Business Enterprise (SLBE) suppliers. Visit the Supplier Registration<\/a> page for instructions.<\/p>\n Supplier registration is a two-step process:<\/p>\n <\/div><\/div><\/div><\/p>\n How do I choose a commodity code for my online supplier profile?<\/a><\/p> Start with the tables published by the North American Industry Classification System (NAICS)<\/a> or<\/strong> National Institute of Governmental Purchasing (NIGP)<\/a> that list all the codes by category or categories that describe what you sell then select the code(s) that best describe the goods and services you provide.<\/p>\n <\/div><\/div><\/div><\/p>\n How do I register for the SLBE certification?<\/a><\/p> Small and Local Businesses Enterprises (SLBEs) can start their registration by submitting a completed SLBE Self Certification through the B2G database<\/a>.<\/p>\n <\/div><\/div><\/div><\/p>\n Do state-certified HUBs or small businesses qualify for the SLBE program ?<\/a><\/p> Yes, if you are already a HUB and local (in our taxing district); then, you meet the designation of Small and Local Business Enterprise (SLBE) under ACC’s Small Business Development Program<\/a> (SBDP).<\/p>\n SLBE Certification Eligibility<\/strong><\/p>\n SLBEs must:<\/p>\n *The applicable small business size standards are tied to the industry-based size standards established by the SBA in 13 CFR 121.201, but may be periodically evaluated and adjusted by the college\u2019s administration based upon local market data collected pursuant to the SBDP to better serve the intent and objectives of this policy; (If a business has not existed for 3 years, the gross sales limits described above shall be applied based upon the annual averages over the existence of the business).<\/p>\n <\/div><\/div><\/div><\/p>\n How long is the SLBE certification valid?<\/a><\/p> SLBE certification is valid for two years and can be renewed at https:\/\/acc.gob2g.com\/<\/a>.<\/p>\n <\/div><\/div><\/div><\/p>\n How can SLBEs be proactive in seeking business opportunities with ACC?<\/a><\/p> It is important to attend pre-bid meetings, network and market your company to prime contractors, respond to prime contractors’ outreach efforts, check ACC’s website for upcoming procurement opportunities<\/a>, and use services offered by the SBDP<\/a> and the buyers.<\/p>\n <\/div><\/div><\/div><\/p>\n How do I find out about procurement opportunities? <\/a><\/p> All formal procurement opportunities are advertised in local papers and posted on ACC’s website under Advertised Solicitations<\/a>. Notices regarding construction-related solicitations are also made available to local area Chambers of Commerce.<\/p>\n <\/div><\/div><\/div><\/p>\n Do I have to be a registered supplier before I can submit a bid?<\/a><\/p> No. However, you must be a registered supplier with ACC to be awarded any business by ACC.<\/p>\n <\/div><\/div><\/div><\/p>\n How are solicitations scored?<\/a><\/p> Criteria used to evaluate solicitation responses are outlined in the advertised solicitation. All SBDP requirements associated with a solicitation, including submission of the completed forms, are considered deliverables and failure to submit them by the deadline or to knowingly misrepresent facts could be deemed non-responsive or non-compliant. Any firm found to knowingly misrepresent facts or be non-compliant will be disqualified from consideration.<\/p>\n <\/div><\/div><\/div><\/p>\n What are ACC's payment terms?<\/a><\/p> ACC\u2019s payment terms are Net 30. Visit the Invoice to Cash (I2C)<\/a> page for invoice submission, invoicing inquiries, ACC payment terms, and direct deposit information.<\/p>\n <\/div><\/div><\/div><\/p>\n How do I get my supplier invoice paid?<\/a><\/p> In order for your services to be paid, you must first have your purchase order (PO) received in Workday by the Materials Management and Logistics (MML) team. Send a receipt request to materialsmgmt@austincc.edu<\/a> referencing the PO number, amount being received, and its respective line number. Please copy the corresponding Invoice to Cash (I2C)<\/a> inbox when requesting receipt.<\/p>\n All suppliers must be registered in order to be paid. If you are not currently receiving your payment electronically, please submit the Direct Deposit Authorization<\/a> form to supplier_request@austincc.edu<\/a>.<\/p>\n <\/div><\/div><\/div><\/p>\n How do I contact the buyers?<\/a><\/p> Please call our P2P General Inquiries number (512) 223-1300<\/a>, where you will be provided with a menu to contact a specific Procure to Pay (P2P) Team Member.<\/p>\n <\/div><\/div><\/div><\/p>\n\n
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Business Partner FAQs<\/h2>\n
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Student FAQs<\/h2>\n