{"id":379,"date":"2023-10-04T18:26:42","date_gmt":"2023-10-04T18:26:42","guid":{"rendered":"https:\/\/offices.austincc.edu\/business-services\/?page_id=379"},"modified":"2026-05-25T21:49:45","modified_gmt":"2026-05-25T21:49:45","slug":"procure-to-pay","status":"publish","type":"page","link":"https:\/\/offices.austincc.edu\/business-services\/procure-to-pay\/","title":{"rendered":"Procure to Pay (P2P)"},"content":{"rendered":"<p>\n<table id=\"tablepress-19\" class=\"tablepress tablepress-id-19\">\n<thead>\n<tr class=\"row-1\">\n\t<th class=\"column-1\">Contact<\/th><th class=\"column-2\">Email<\/th><th class=\"column-3\">Phone<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n\t<td class=\"column-1\">General inquiries<\/td><td class=\"column-2\"><a href=\"mailto:p2p@austincc.edu\">p2p@austincc.edu<\/a><\/td><td class=\"column-3\">512-223-1300<\/td>\n<\/tr>\n<tr class=\"row-3\">\n\t<td class=\"column-1\">Janet Nicholson, Manager<\/td><td class=\"column-2\"><a href=\"mailto:janet.nicholson@austincc.edu\">janet.nicholson@austincc.edu<\/a><\/td><td class=\"column-3\">512-223-1302<\/td>\n<\/tr>\n<tr class=\"row-4\">\n\t<td class=\"column-1\">Credit Card Services<\/td><td class=\"column-2\"><a href=\"mailto:purchasingcard@austincc.edu\">purchasingcard@austincc.edu<\/a><\/td><td class=\"column-3\">512-223-1016<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<!-- #tablepress-19 from cache --><\/p>\n<p class=\"wp-block-paragraph\">The Procure to Pay (P2P) plays a pivotal role in streamlining accounts payable, credit card services, procurement, and the Small Business Development Program to enhance operational efficiency and support ACC&#8217;s mission of fostering equitable student and employee success.<\/p>\n<p><div class=\"list\"><p class=\"trigger\"><a href=\"#\">What Does P2P Do? <\/a><\/p><div class=\"toggle_container\"><div class=\"block\"><\/p>\n<p class=\"wp-block-paragraph\">Our key responsibilities encompass the entire procurement process, from receipt of goods and services initiation to payment. Here&#8217;s how we contribute to ACC&#8217;s success:<\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Procurement Management:<\/strong> We oversee the procurement of goods and services essential to ACC&#8217;s operations, ensuring the College receives goods and services via timely acquisition while adhering to budgetary constraints and regulatory requirements.<\/li>\n<li><strong>Compliance Enforcement<\/strong>: We enforce compliance with ACC&#8217;s statutes, administrative rules, procurement policies, and procedures, as well as relevant laws and regulations, to maintain the integrity and transparency of the procurement process. P2P also maintains ethical behavior in all its activities.<\/li>\n<li><strong>Receipt and Accounting:<\/strong> Upon receipt of goods and services, we meticulously account for purchases, verifying quality and quantity to facilitate accurate financial reporting, inventory management, and delivery to ACC departments.<\/li>\n<li><strong>Invoice Processing:<\/strong> We manage the invoicing and payment process, ensuring invoices are processed promptly and accurately to maintain positive vendor relationships and avoid disruptions to ACC&#8217;s operations.<\/li>\n<\/ul>\n<p><\/div><\/div><\/div><\/p>\n<p><div class=\"list\"><p class=\"trigger\"><a href=\"#\">How Does P2P Make a Difference?<\/a><\/p><div class=\"toggle_container\"><div class=\"block\"><\/p>\n<p class=\"wp-block-paragraph\">Timely procurement, delivery, and receipt of goods and services combined with timely payment processing ensures that ACC&#8217;s operational needs are met efficiently. This enables the institution to focus on its core mission of providing high-quality education and support services. Through collaboration and communication, we strive to optimize business practices and enhance the overall efficiency of ACC&#8217;s operations.<\/p>\n<p><\/div><\/div><\/div><\/p>\n<p><div class=\"list\"><p class=\"trigger\"><a href=\"#\">Additional Resources<\/a><\/p><div class=\"toggle_container\"><div class=\"block\"><\/p>\n<p class=\"wp-block-paragraph\">Visit the <a href=\"https:\/\/offices.austincc.edu\/business-services\/learning_development\/\" data-type=\"page\" data-id=\"1198\">Learning &amp; Development<\/a> page for Business Services instructional presentations and Panopto videos.<\/p>\n<p class=\"wp-block-paragraph\"><strong>P2P Quick Links<\/strong><\/p>\n<ul class=\"wp-block-list\">\n<li>Appliance Purchases<\/li>\n<li><a href=\"https:\/\/www.austincc.edu\/offices\/communications-and-marketing\/resources\/how-to-order-acc-branded-merchandise\" target=\"_blank\" rel=\"noreferrer noopener\">Branding and Promotional Item Requests<\/a><\/li>\n<li><a href=\"https:\/\/offices.austincc.edu\/business-services\/credit-card-services\/\" data-type=\"page\" data-id=\"827\">Charge Card Program<\/a>&nbsp;(P-Card, Fuel Card, and Travel Card)<\/li>\n<li>Consulting, Honorarium and Professional Services<\/li>\n<li><a href=\"https:\/\/mycpa.cpa.state.tx.us\/commbook\/\" target=\"_blank\" rel=\"noreferrer noopener\">Commodity Codes<\/a><\/li>\n<li><a href=\"https:\/\/offices.austincc.edu\/business-services\/procure-to-pay\/procure-to-pay-p2p-forms\/\" data-type=\"page\" data-id=\"394\">P2P Forms<\/a><\/li>\n<li><a href=\"https:\/\/offices.austincc.edu\/business-services\/procure-to-pay\/p2p-mml-frequently-asked-questions\/\">Frequently Asked Questions (FAQ)<\/a><\/li>\n<li>Furniture Purchases<\/li>\n<li>Gift Cards<\/li>\n<li>Grant-funded Purchases<\/li>\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/19Tw2Uk_bdJQHSxVpPsD-hKefh2PDm9u4\/view?usp=sharing\" target=\"_blank\" rel=\"noreferrer noopener\">Mileage Calculation Chart<\/a><\/li>\n<li>Procurement Contacts and Commodity Assignments<\/li>\n<li>Punch-outs (Amazon, Office Depot, and Staples)<\/li>\n<li>Procurement Guidelines<\/li>\n<li>Tech Plan Purchases<\/li>\n<li>Travel Expense Procedures<\/li>\n<li>Types of Procurement and the Procurement Limits&nbsp;<\/li>\n<\/ul>\n<p class=\"wp-block-paragraph\"><strong>Procurement Opportunities<\/strong><\/p>\n<p class=\"wp-block-paragraph\">Visit our&nbsp;<a href=\"https:\/\/offices.austincc.edu\/business-services\/procure-to-pay\/procurement\/advertised-solicitations\/\" data-type=\"page\">Advertised Solicitations<\/a> page to view and respond to procurement opportunities with the Austin Community College District (ACC).<\/p>\n<p class=\"wp-block-paragraph\"><strong>Community Resources<\/strong><\/p>\n<ul class=\"wp-block-list\">\n<li><a rel=\"noreferrer noopener\" href=\"https:\/\/www.sba.gov\/contracting\" target=\"_blank\">Small Business Administration<\/a><\/li>\n<li><a rel=\"noreferrer noopener\" href=\"https:\/\/austin.score.org\/\" target=\"_blank\">SCORE<\/a><\/li>\n<li><a rel=\"noreferrer noopener\" href=\"http:\/\/bigaustin.org\/\" target=\"_blank\">Business Improvement Growth (BIG) Austin<\/a><\/li>\n<li><a rel=\"noreferrer noopener\" href=\"http:\/\/egbi.org\/\" target=\"_blank\">Economic Growth Business Incubator<\/a><\/li>\n<li><a href=\"https:\/\/www.austintexas.gov\/department\/economic-development\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">City of Austin Economic Development Department<\/a><\/li>\n<li><a href=\"https:\/\/www.austintexas.gov\/department\/small-business-division\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">City of Austin Small Business Division<\/a><\/li>\n<li><a href=\"https:\/\/apexaccelerator.iedtexas.org\/\" target=\"_blank\" rel=\"noreferrer noopener\">APEX Accelerator (formerly PTAC)<\/a><\/li>\n<li><a href=\"https:\/\/comptroller.texas.gov\/purchasing\/vendor\/hub\/\" target=\"_blank\" rel=\"noreferrer noopener\">State of Texas HUB Program<\/a><\/li>\n<\/ul>\n<p class=\"wp-block-paragraph\"><strong>Getting Paid\/Submitting Invoices<\/strong><\/p>\n<p class=\"wp-block-paragraph\">Visit the <a href=\"https:\/\/offices.austincc.edu\/business-services\/procure-to-pay\/invoice2cash\/\" data-type=\"page\" data-id=\"390\">Invoice to Cash (I2C)<\/a> page for invoice submission, invoicing inquiries, ACC payment terms, and direct deposit information.<\/p>\n<p class=\"wp-block-paragraph\"><strong>Appeals<\/strong><\/p>\n<p class=\"wp-block-paragraph\">The College must receive the written appeal from a respondent that submitted a bid or proposal no later than ten business days after posting the notice of award to its website. Any bidder or respondent to an advertised solicitation aggrieved in connection with a procurement may protest to the Vice-Chancellor, Business Services. <strong><em>[N.B.: No appeal is warranted if you did not submit a bid or proposal.]<\/em><\/strong><\/p>\n<p class=\"wp-block-paragraph\"><strong>Purchase Order (PO) Terms and Conditions<\/strong><\/p>\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/drive.google.com\/file\/d\/1RKbdsuS4QJQ2Bo66q2HofyqP3ZJNE5IW\/view?usp=sharing\">View and Download the PO Terms and Conditions<\/a>.<\/p>\n<p class=\"wp-block-paragraph\"><strong>Register as an ACC Supplier<\/strong><\/p>\n<p class=\"wp-block-paragraph\">Visit the <a href=\"https:\/\/offices.austincc.edu\/business-services\/procure-to-pay\/procurement\/advertised-solicitations\/\" data-type=\"page\">Supplier Registration<\/a> page for information about ACC&#8217;s Supplier Portal and supplier registration.<\/p>\n<p class=\"wp-block-paragraph\"><strong>Small Business Development Program<\/strong><\/p>\n<p class=\"wp-block-paragraph\">Read about <a href=\"https:\/\/offices.austincc.edu\/business-services\/procure-to-pay\/small-business-development-program\/\">ACC&#8217;s Small Business Development Program (SBDP)<\/a>.<\/p>\n<p class=\"wp-block-paragraph\"><strong>Standard Insurance Requirements<\/strong><\/p>\n<p class=\"wp-block-paragraph\">Standard insurance requirements&nbsp;for contractors can be found on the&nbsp;<a href=\"https:\/\/offices.austincc.edu\/risk-management\/insurance-requirements\/\" target=\"_blank\" rel=\"noreferrer noopener\">Insurance Requirements<\/a> page of the <a href=\"https:\/\/offices.austincc.edu\/risk-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Office of Risk &amp; Fleet Management<\/a>.&nbsp;Specific insurance requirements will be noted in the advertised solicitation.<\/p>\n<p><\/div><\/div><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Procure to Pay (P2P) plays a pivotal role in streamlining accounts payable, credit card services, procurement, and the Small Business Development Program to enhance operational efficiency and support ACC&#8217;s mission of fostering equitable student &hellip; <a href=\"https:\/\/offices.austincc.edu\/business-services\/procure-to-pay\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-379","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/offices.austincc.edu\/business-services\/wp-json\/wp\/v2\/pages\/379","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/offices.austincc.edu\/business-services\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/offices.austincc.edu\/business-services\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/business-services\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/offices.austincc.edu\/business-services\/wp-json\/wp\/v2\/comments?post=379"}],"version-history":[{"count":0,"href":"https:\/\/offices.austincc.edu\/business-services\/wp-json\/wp\/v2\/pages\/379\/revisions"}],"wp:attachment":[{"href":"https:\/\/offices.austincc.edu\/business-services\/wp-json\/wp\/v2\/media?parent=379"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}